When you’re traveling, it can be difficult to stay on top of your finances. You may not have access to a computer or the time to keep track of receipts and expenses. If this sounds like you, then zoho to quickbooks is a great tool to help you manage your money while you’re away.
Here are six tips that will help you get started with QuickBooks while traveling.
Table of contents
- 1. Set up an account for your trip
- 2. Determine what kinds of expenses will be covered by the account
- 3. Create a budget based on that information
- 4. Set up alerts to help you stay within budget and avoid going over it by any means necessary
- 5. Know where all of your cash is at all times, both in physical form and online (or using mobile apps)
- 6. Track everything
1. Set up an account for your trip
The first step in planning a trip is to create an account with your preferred travel agent. This will allow you to book flights, hotels and tours directly with the company.
If you’re booking tickets on your own, go ahead and sign up for an account at sites like Orbitz or Expedia. These sites are great because they allow you to search for flights, hotels and rental cars all in one place. You can also view prices from multiple airlines at once, which is especially helpful if you have multiple destinations in mind.
Once you’ve selected your flight, make sure to check the website for any last-minute add-ons that may be available like preferred seating or a free checked bag before finalizing your purchase.
2. Determine what kinds of expenses will be covered by the account
Determine what kinds of expenses will be covered by the account for your trip
1. Travel insurance – If you are traveling abroad, you should definitely have travel insurance. This is because even if you are perfectly healthy, things might go wrong, and you may need to see a doctor.
2. Hotel costs – You will naturally want to stay in a hotel when you travel, but it’s important to make sure that it is still affordable. If you’re traveling alone, some hotels may offer discounts for single travelers.
3. Transportation to and from airports – Depending on where in the world you’re going, there may be different airports that you need to get to or get back from before or after your trip has started/ended (e.g., international flights). Make sure that your transportation costs are covered by your credit card so that you don’t have any surprises during the trip!
4. Food – Since most people eat while traveling, food expenses may not seem like they would be covered by a credit card, but they can be! The best way to figure out how much food costs per day is by using Expedia’s “Meals” or Two Vintners feature which calculates what it would cost per person based on their size and activity level.
3. Create a budget based on that information
The goal here is to create a budget that you can live with and that you know will cover the costs of your trip.
You don’t want to create a budget that promises things you can’t deliver on. You also don’t want to create a budget that you have no intention of following through with.
So, how do you go about creating a budget?
There are many ways, but one way is by using this simple formula:
Budget = Needs / Income + Expenses
The Needs column is what’s necessary for you to be able to afford this trip; the Income column is how much money you expect to make during the year while traveling; and the Expenses column shows what additional expenses will be incurred during this trip (such as food, lodging, transportation costs).
4. Set up alerts to help you stay within budget and avoid going over it by any means necessary
Set up an alert so that when you are planning on using an ATM, your phone will notify you if any charges are pending on your account. This will help you avoid going over your budget and risk getting charged with a fee or overdraft.
Be aware of the time it takes to get around in the city that you are visiting. Having a smartphone that automatically checks the time of arrival at a place will allow you to be in the know about how long it is before reaching there.
If you have been planning on booking a hotel room, use this app to find out how much it costs per night and what kind of amenities are included in the price. If something comes up, and you need to cancel, this can be done easily on your phone without having to worry about wasting someone else’s money or running into problems with finding another place to stay at short notice.
5. Know where all of your cash is at all times, both in physical form and online (or using mobile apps)
It is essential to know where all of your cash is at all times, both in physical form and online (or using mobile apps) for your trip.
Always make sure you have enough money on hand for the unexpected, especially when travelling internationally. Keep a small amount of cash in your wallet or purse so that you can pay for any incidental expenses such as food or drinks while out and about. The best way to keep track of your cash is to use a small money clip that fits inside your wallet. You can also use an app on your phone to keep track of how much money you have left in your bank account or credit card balance.
Make sure that you are familiar with the local currency rates before going abroad, as they may vary between countries. This information can be found online or through an ATM machine while in the country.
If using an ATM in another country, make sure that it has been approved by Visa or MasterCard before using it so that you do not incur extra fees due to foreign exchange charges when withdrawing money from your account back home via ATM withdrawals at home.
6. Track everything
To track your travel expenses, you’ll first need a way to log your miles. Most credit cards will do the trick, but if you have a frequent flier account with Delta or United, you can also use that for free.
Once you have your mileage record, you’ll want to put it in an accounting software program like QuickBooks or TurboTax. You can also use an online service like Yodlee or Mint that automatically uploads all of your receipts and keeps track of them for you.
QuickBooks is a great tool for any business. If you’re not using it, now is the time to start. Not only does it help you organize your finances and receipts, but it also helps you keep track of your taxes. And with the mobile app, you can do all of this if you are traveling. If you’re on the fence about starting your business or having a vacation and becoming an entrepreneur, then use these tips to help get you started in managing your money using QuickBooks.